NEW YORK CITY | MONTCLAIR, NEW JERSEY
Senior Executive Admin
IFundWomen seeks a diligent Senior Executive Admin (SAE) to manage the daily administrative tasks of the CEO, Karen Cahn, and the COO Carolyn Spencer (The C-Suite). The responsibilities of the SAE include planning meetings and events, organizing calendars, and acting as a liaison between The C-Suite, our team, and our external partners. To be successful as a senior executive assistant, you should have excellent organizational skills, be proactive, and possess a professional demeanor. Ultimately, as a top-notch senior executive assistant, you should be equipped with experience, be able to tackle any task given to you in a timely fashion and communicate effectively.
Start Date: ASAP
Location: New York City | Montclair, New Jersey
- Organizing and managing all internal team meetings, training sessions, and team events
- Acting as a liaison between the C-Suite and external partners and internal stakeholders
- Preparing management for meetings including research, note taking, and follow up
- Managing travel arrangements
- Managing phone calls and email
- Distributing internal communications
- Coordinating calendars
- Scheduling appointments and events
- Managing travel arrangements
- Office management
- Must be able to work in person in Montclair, NJ office and sometimes in the NYC office, depending on where the C-Suite is located
- High school diploma
- 3 years of experience as an executive assistant
- Solid knowledge of office management systems: Google Workspace (Docs, Sheets, Slides, Drive, etc),
- Microsoft Office (Excel, PPT, Word), Slack
- Experienced note taker including keeping stakeholders on track with action items and follow-ups
- Strong written and verbal communication skills
- A positive, can-do attitude and strong interpersonal skills
- Top time-management and organizational skills
- Excellent problem-solving skills in order to identify issues, evaluate options and execute solutions
- Must be discrete and maintain confidentiality
- Experience working at a financial institution or a tech company
- Experience managing a hybrid office culture
- Salary range: $55k - $65k
- Equity: 5,000 ISO Stock Options
- Health, Vision, Dental insurance
- 401k plan with company matching
- Flexible Paid Time Off
team
People & Operations
These internal teams give us the structure to stay organized throughout our busy days, and keep IFundWomen a great place to work.